Meeting Room Policy

Stikeleather Meeting Room Policy

The Holbrook Public Library’s Stikeleather Meeting Room may be used by Holbrook civic groups, town departments and committees, and educational and cultural groups with the approval of the Library Trustees or Library Director.  This application must be signed by a representative of the group who is 18 years or older.  Seating capacity for the room is limited to 113.  Library programs are to be given priority in reserving this room. The organization using the room is to assume full responsibility for the supervision and condition of the meeting room facilities, and the activity must not interfere with library use.

All meetings shall be open to the general public.

The Stikeleather Meeting Room is not to be used for any non-library purpose for more than 2 hours unless previous approval has been granted.  It is to be left in a clean and presentable condition in which it was found.

Use of the Stikeleather Meeting Room will be during the regular library hours unless approval is obtained from the Library Director and/or the Board of Library Trustees. The room may be reserved up to 180 days in advance for single day use.   No group may reserve the room more than two times a month without special permission of the Library Director or Board of Library Trustees.

If the meeting calls for the rearrangement of the furniture it will be the responsibility of the applicant to set it up. All furniture must be returned to its original location.  Nothing may be attached to the walls of the library.

Kitchen facilities may be available on request and may be used for light refreshments.  Any group having refreshments must provide their own dishes, utensils, linens, etc. The Stikeleather Meeting Room is not available for serving full meals of any kind.  No alcoholic beverages are to be served. The kitchen, if used, must be left in the condition in which it was found.

No fee is charged for the use of the Stikeleather Meeting Room. No admission fee may be charged.  No smoking small be permitted.

No organization may advertise a particular event as taking place at the library until the organization’s application has been approved by the Library Director or the Board of Library Trustees. The Board of Library Trustees reserves the right to refuse the use of the Stikeleather Meeting Room facilities to any organization abusing the regulations as set forth above.  The regulations are subject to change.

 

Click here for a printable application form.